Seed Inventory Coordinator

Website Seed Savers Exchange

For more than 45 years, Seed Savers Exchange, a non-profit, nationally-focused organization, has focused on conserving and promoting America’s culturally diverse but endangered garden and food crop heritage for future generations. Seed Savers Exchange was a pioneer in the advocacy for preserving these heirloom varieties for generations to come, and is committed to keeping these varieties where they belong—in our gardens and on our tables.

Seed Savers Exchange is seeking a Seed Inventory Coordinator to join our team. This position is responsible for supporting the Seed Operations Manager in receiving and packaging seed, as well as maintaining inventory levels sufficient for regular order fulfillment.

This is a full-time, hourly, benefits-eligible position working 40 hours per week.

Applications reviewed on a rolling basis. Priority deadline July 17, 2020.

Please email a cover letter, resumé, and the contact information for three references to – include the name of the position in the subject line of your email. Applications may also be mailed to: Seed Savers Exchange | Attn: Alex Brandt | 3094 North Winn Rd. | Decorah, IA 52101.

Essential Duties and Responsibilities:

Schedule daily seed packet builds
Generate sales forecasts, and build packet and bulk pre-pack assemblies in NetSuite, being careful not to over-pack beyond product’s useful life/season.
Evaluate need for monthly germination testing
Using lab software, create labels for germination or other required testing, and coordinate associated packing/shipping.
Trainer-level mastery of seed packing equipment
Coordinate all seed packing activities, and train on all aspects of packing/picking seed – bulk, manual, automated
Monitor Rush Orders, build as needed and ensure subsequent follow-through to order completion
Restrict seed product offerings as inventory levels/lead times fluctuate
Coordinate Cycle Counts annually on all raw material and finished goods to ensure accuracy of inventories

Supervisory Responsibilities:

Coordinate packing activities with a team of 2-8 packers seasonally.

Intra-Department Responsibilities: 

Initiate/monitor Inventory Transfers from internal NetSuite locations to maintain accurate inventory.
Regularly meet with Shipping Manager to respond to staffing needs and changing priorities within the department.
Other duties as assigned by Seed Operations Manager.


Excellent computer and record keeping skills, including Excel and Netsuite or other inventory system.
Mechanical aptitude sufficient to operate, train, and trouble-shoot packing and printing equipment.
Leadership and ability to foster a healthy, productive work environment.

Physical Requirements:

Sitting/standing at a computer for extended periods.
Lifting up to 30 pounds routinely, and up to 50 pounds occasionally.
Periodic need to work in cool (45˚F) for extended periods


Bachelor’s degree and/or equivalent experience
Self-motivation, attention to detail, and ability to organize tasks.


Health insurance
401(k) with employer match
Paid time off
Paid holidays
Employee merchandise discounts
Participation in employee wellness program

Seed Savers Exchange is an equal opportunity employer and enthusiastically encourages people from a wide variety of backgrounds and experiences to apply. Seed Savers Exchange does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity, national origin, citizenship, age, mental or physical disability, veteran status, marital status, sexual orientation or any other basis prohibited by law.

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